Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end of the document.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Template
  • The instructions in Ensuring a Blind Review have been followed. See also specific instructions for Word on removing personal information from documents.
  • The submission file size does not exceed 8 MB. Decreasing the size of e.g. a Microsoft Word document can be done by decreasing the resolution of the photos or changing the file format of the photos used, using a photo editing software like Photoshop or the freeware GIMP.
  • The author/s confirm that all relevant research ethics assessments have been made of the manuscript, and are willing to account for this upon request. (Also see the Guidelines from the national research ethics committees)

Author Guidelines

It is free to submit and publish an article in this journal, but we require professional language cleaning which is paid for by the author's institution or the author.

In Author Guidelines, you will find:

The journal uses this template: Formakademisk English template 2022 (.docx, 328kb)

Author Frequently Asked Questions

How do I submit an article to the Journal?

How do I register as an author with the journal?

  1. Follow this REGISTER link, also found at the top of every page to start the registration process.
  2. By default, only the reader role is selected, but you can choose any combination of the following roles: (reader, author and reviewer).
  3. Be sure to check Author checkbox in the Register as section of the registration form if you want to be able to submit articles.

I am already registered, but not as an author, how do I manage my roles?

  1. Log in - You will be logged in to the My Assigned page. From the top right menu, choose Edit Profile and go to Roles tab. If you are logged into FormAkademisk, you can check "author" and click save to register as an author. If you're logged in to a different journal, click the button "Register with other journals". You will see all the journals on the platform listed. Locate FormAkademisk from the list, and select which roles you would like to register with at FormAkademisk.
  2. Remember to click Save at the bottom to save your settings!

How do I update my article with a new version after submission?

After submitting an article, if you want to upload an updated version of the article, do not start a [New Submission] as this will start a whole new submission process and will give the journal manager a lot of extra work.

  1. From My Assigned or Active link as this will take you to a page with the submissions you already have.
  2. Select the submission where you want to upload a new version of the manuscript.
  3. On the top there will be links to SUMMARY, REVIEW and EDITING. Choose REVIEW.
  4. Upload your updated manuscript below the Editor Decision headline next to Upload Author Version.

How do I add figures to my submission?

You can add them during the submission process in the UPLOAD SUPPLEMENTARY FILES step.

I already submitted an article. How do I add figures to my existing submission?

  1. From My Assigned, go to Active under Submissions.
  2. Select the submission where you want to upload/add figures.
  3. On the SUMMARY page, below the Submission headline follow the link ADD A SUPPLEMENTARY FILE.

Manuscript technical requirements

Clean files

An important aspect of a scientific journal is to publish good-quality technical manuscripts. Therefore, authors are encouraged to follow these guidelines conscientiously; in particular, unnecessary formatting of the manuscript or the files containing the articles should be avoided. We remind authors that an ideal style exists for scientific texts. As such, the emphasis should be placed on the content; its packaging should not be distracting. Consequently, the best layout is nearly invisible because no formal formatting is used that would disrupt the reader’s ability to concentrate on the content presented in the text.

Complete files

The manuscript file should be as complete as possible. This means that the images, figures, tables, endnotes and bibliography will preferably be placed within the script file as the author wishes them to appear in the final published article.

If the author is using additional tools (such as EndNote or Excel) to create references or tables and figures, the mounted elements should be as simple and as stable as possible. This is accomplished in slightly different ways for different programs, and for this reason, the journal requests that the author secure local help with these elements before the files are submitted. If this is not possible, the author should alert the editor about this matter prior to submitting the manuscript.

Well-formed files

This journal requires the use of APA 7th Edition style formatting guidelines for literature citations and bibliographies. Click on this link to access the American Psychological Association Publication Manual.

Literature references should be placed in parentheses (Author, 2000) within the main text, adhering to the same format specifications as found in the rest of the text. Endnotes should be avoided and never used for pure literature references. Footnotes are not allowed.

Short quotations within the text should be marked with quotation marks. Quotations more than 40 words should be marked as a block quote and requires two line breaks, that is, with extra line breaks before and after the quote, and should be placed within the document as an indented paragraph without quotation marks in 10-point.

DOIs figure prominently in the APA 7th edition referencing style, and where a book, journal, report or other publication has a DOI, it must be included in the reference. DOIs must always be presented in the format https://doi.org/xxxxxx, for e.g. https://doi.org/10.7748/phc.2016.e1162.

Please, look at examples in the reference list in our English Word template (.docx, 328kb)

Copy the entire reference list, one reference per line, and paste into the form on the Simple Text Query: https://apps.crossref.org/SimpleTextQuery and tick for List all possible DOIs per reference.

The reference list returns, and it finds DOI links where they are missing. In order for you to have DOI links on the article, it is a requirement from Crossref that you must provide DOI links on all references that are registered in the DOI system.

 

How to ensure all files are anonymized

Close Panel

To ensure the integrity of anonymous peer-review, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken with regard to the text and the file properties:

  • The authors of the document have deleted their names from the text, with "Author" and year used in the references and footnotes, instead of the authors' name, article title, etc.
  • The authors of the document have removed personal information from the file properties by taking the following steps:
    • Microsoft Word for Windows:
      • Go to File
      • Select Info
      • Click on Check for Issues
      • Click on Inspect Document
      • In the Document Inspector dialog box, select the check boxes to choose the type of hidden content that you want inspected.
      • Click Remove All
      • Click Close
      • Save the document
    • Microsoft Word for MacOS:
      • Go to Tools
      • Click Protect Document
      • Select Remove personal information for this file on save
      • Click OK and save the file

When submitting a manuscript, authors must confirm the items listed in the following checklist.

Manuscript preparation for the editing process

If your submission is accepted, you need to edit your manuscript in order to prepare it for copy editing, layout editing and the publication process. Remember to include author names and author contact information which is included in all the articles published. See prior published articles as a guidance to what information you need to include. Finally make sure your manuscript is in accordance with the template and the author guidelines.

Copyediting

It is the responsibility of the author to make sure the manuscript has been professionally copyedited after the manuscript is accepted by the section editor(s). For English language articles, we require that you use the copyediting services of Scribendi at www.scribendi.com. Choose Academic Editing and tick English isn't your first language, if such is the case.

A receipt of the professional copyediting must be uploaded as an attachment to your submission to the section editor, togerher with the updated article.

Articles

Contributions to this section will be peer reviewed by at least two independent reviewers.

Book reviews

Contributions to this section will be editorial peer reviewed.

Debates

Contributions to this section will be editorial peer reviewed.

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Contributions to this section will be editorial peer reviewed.

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Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution 4.0 License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).
  4. The author(s) must manage their economic reproduction rights to any third party.
  5. The journal makes no financial or other compensation for submissions, unless a separate agreement regarding this matter has been made with the author(s).
  6. The journal is obliged to archive the manuscript (including metadata) in its originally published digital form for at least a suitable amount of time in which the manuscript can be accessed via a long-term archive for digital material, such as in the Norwegian universities’ institutional archives within the framework of the NORA partnership.

Readers of the journal can print out the published manuscripts under the same conditions as apply to the reproduction of physical copies.

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